Pharmacy support for clinics and sites

The right medicine, in the right place

A clinic at a remote site cannot borrow medicine from the pharmacy next door. When stock runs out, the next delivery may take time, and the patient who needs that medicine cannot wait. Good pharmacy management means making sure the medicines needed are available, stored correctly, and recorded, without piling up stock that ends up expiring.

Our pharmacy support covers medicines and medical consumables, such as gauze, gloves, IV fluids, and syringes. The work is carried out under the responsibility of qualified pharmacy staff, in line with the applicable regulations.

Procurement and storage

The medicine list is drawn up with the doctors on duty, based on the facility's services and the work risks on site. Medicines and consumables are procured through official distribution channels, and every delivery is checked: quantities, batch numbers, expiry dates, and the condition of the packaging.

Storage follows the requirements of each product. Some medicines need cool storage or a cold chain, and some need a dedicated cabinet with restricted access. At hot and humid sites, storeroom temperatures have to be checked routinely and the readings recorded.

Uninterrupted supply at remote sites

The biggest challenges at remote sites are distance and access. Roads can be cut off in the rainy season, boat or flight schedules can change, and emergency deliveries are expensive and not always possible. That is why we plan supply by looking at several things together:

• average usage and reasonable peaks, for example during a particular illness season;
• lead time from ordering until the medicine arrives on site;
• minimum stock for the medicines that matter most in an emergency;
• alternative delivery routes if the main route is disrupted.

From this, a reorder point is set for each medicine. Orders go out before stock reaches its minimum, not when the shelf is already empty.

Distribution and stock control

When a company has several clinics or first-aid posts, we manage distribution between them so stock does not pile up in one place while another runs short. Every transfer is recorded, as is usage at each facility.

Stock is checked regularly by physical count and reconciled with the records. Any discrepancy is traced to its cause, not just corrected on paper.

Medicines that need special handling

Some medicines come with stricter handling rules, such as those that need a cold chain or whose distribution is specially controlled. For these, we set who may access them, how they are stored, and how every issue is recorded, in line with the applicable regulations.

The same applies when a product is recalled. Because stock is recorded by batch number, affected products can be found quickly at any clinic, set aside, and handled according to procedure. Damaged or expired medicines are destroyed in the proper way, not thrown out with ordinary waste.

Records and reporting

Orderly records protect both workers and the company. Regular reports cover medicine usage, closing stock, items nearing expiry, and significant events such as stock-outs or recalled products. The clinic team can use these reports to adjust the medicine list, and management can use them to plan budgets.

Pharmacy support can run on its own or together with our onsite clinic and medical center services. ADR Medika is a new company, founded in 2026, so we choose a way of working that can be checked: every figure in a report can be traced back to its receiving, storage, and usage records.

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